Data Protection
In general, our website can be used anonymously. The provision of personal data is purely voluntary and you will always be informed if and for what purpose we want to save your data. Personal data is the data that allows us to identify you and/or to contact you. This includes your name, your postal address or email address.Who we are and how you can reach us
The responsible party for the processing of personal data on this website is:Hasso Plattner Institute for Digital Engineering gGmbH
Campus Griebnitzsee
Prof.-Dr.-Helmert-Str. 2-3
14482 Potsdam
Phone: +49 (0)331 5509-0
Telefax: +49 (0)331 5509-129
hpi-info@hpi.de
You may contact our data protection officer at:
Data Protection Officer
Hasso Plattner Institute for Digital Engineering gGmbH
Prof.-Dr.-Helmert-Str. 2-3
14482 Potsdam
Germany
datenschutz@hpi.de
Which data we do (not) process, for what purpose, how long, and on what legal basis
You can use our website anonymously. When you visit our website, your web browser will tell our web server your IP address to make communication possible. It may be possible to identify you via your IP address.Anonymous use of our website
You can use our website anonymously. When you visit our website, your web browser will tell our web server your IP address to make communication possible. It may be possible to identify you via your IP address.Each time you access the Internet offer of the Hasso Plattner Institute for Digital Engineering gGmbH, the following data is stored in the server log files:
- Name of the retrieved file
- Date and time of retrieval
- Volume of data transferred
- Notification of whether the retrieval was successful
- IP address (in abbreviated form so that you are not identifiable)
- The web address from which the file was accessed (referrer URL)
- Information about the operating system and browser (user agent string)
Logging and evaluation in case of attacks
Error messages—which as a rule are the result of attempted attacks—are recorded and evaluated with a complete IP address for security reasons. If no longer needed (for example, as evidence), this data will be deleted after seven days.The HPI works with specialized IT security companies to ensure the availability of their services. Of course, these service providers are contractually obliged to comply with EU data protection regulations / GDPR. We also only use companies that are listed by the Federal Office for Information Security (BSI) as selected and tested providers for protection against cyber attacks.
The legal basis for data processing is Art. 6 para. 1 subpara. 1 letter f GDPR. Legitimate interests in processing on the basis of Art. 6 para. 1 subpara. 1 letter f GDPR are to ensure the functionality and security of our website and to ward off attacks and other abuses.
Data processing in connection with general contact
If you call us or send us a message, for example via the contact form or by email, we need your email address, your postal address or your telephone number to provide you an answer. Instead of your name, you may use a pseudonym. We will only use this information, as well as date and time of your contact, to process your request. Your data will not be passed on to third parties by us, but only used internally by the department that is responsible for your concern. We will delete your data as soon as it is no longer needed for this purpose. As a rule, this is three months after your last contact with us. If you should have any questions, please notify us again within this three month period. The legal basis for the processing of data are Art. 6 para. 1 subpara. 1 letters b and f GDPR. The legitimate interests in processing on the basis of Art. 6 para. 1 subpara. 1 letter f GDPR is to fulfill your request.Exceptions: We are required to store business and commercial letters and other tax-relevant documents in order to fulfill the commercial and tax law archiving obligations. We will delete these documents by the 31st of March of the seventh calender year following their creation and, in the case of accounting receipts, the eleventh calender year following their creation. Our accounting department has access to these data. The legal basis for the tax law retention is Art. 6 para. 1 subpara. 1 letter c GDPR in connection with §§ 147 AO, 257 HGB.
If your request is for a specific purpose (e.g., registration, request for a quotation, subscribing to the newsletter), only the explanations in the relevant section for that particular purpose apply to the processing of data.
Voluntary provision of your data
You are not required to provide personal information to us. However, by not providing us with certain information (for example, how to contact you if you would like an answer from us), it is possible that we will be unable to complete your request. In the context of special procedures (for example, when you register for an event or our newsletter), you may again be required to provide us with certain information. Without this data we may not, for example, be able to process your registration or send you our newsletter. You will be expressly informed if this should be the case.Recipients of your data
Generally, your personal data remains within our area of responsibility, except in special cases (e.g., co-operative events), in which we will then explicitly inform you to whom your data will be sent. If compelling circumstances arise, it may be necessary to pass on your data to external consultants, for example to lawyers in the case of legal disputes (legal basis Art. 6 para. 1 subpara. 1 letter f GDPR; purpose and legitimate interest: the exercising, defending or asserting of legal rights). In certain areas, such as web hosting, e-mail hosting and event management, we use specialized service providers. These are strictly bound to our instructions with an order processing contract and are not allowed to process the data for their own purposes. Our data protection officer has extensive rights of control, accorded by Art. 37, 38 GDPR, and therefore access to personal data (legal basis Art. 6 para. 1 subpara. 1 letter c in conjunction with Art. 37, 38 GDPR). Further recipients of your data are listed in the notes on the respective data processing. In certain cases, we may need to disclose your personal information to third parties so that you can receive the service you want; this means to vicarious agents, for example banks and other payment service providers or to postal service providers. In certain areas, such as web hosting and email hosting, we use specialized service providers. These providers are strictly bound by our instructions through an agreement on commissioned data processing and may not process the data for their own purposes. If in special cases (e.g., co-operative events with partners outside of the EU), your data will be transferred to third countries, we will inform you of this and, if required, also separately about the legal basis and level of data protection.Automated decision-making, profiling
Your data will not be used for automated decision-making or profiling.Your rights
Under the relevant legal requirements, you have the right to receive information about your data, the right to have such data corrected or deleted, the right to the restriction of processing, the right to object to processing, and the right to data tranferability. In particular, you have the right to object to the processing of your data for advertising purposes at any time without incurring costs other than the transmission costs, according to the rates of your provider (e.g., the costs of an email=usually none). This applies, for example, if you have registered for an event and do not wish to be informed about similar events. If the data processing is based on consent, you have the right to revoke your consent at any time without this affecting the legality of the processing being carried out on the basis of consent to revocation or processing on any other legal basis. If you want to exercise these rights, you can simply write to or click on the unsubscribe link in any email newsletter to unsubscribe. If we call you, you can also communicate this to us directly.You also have the right to complain to a data protection supervisory authorityabout our processing of your personal data, for example to the supervisory authority whom we answer to:
Die Landesbeauftragte für den Datenschutz und für das Recht auf Akteneinsicht
Stahnsdorfer Damm 77
14532 Kleinmachnow
Tel: +49 (0)33203 356-0
Fax: +49 (0)33203 356-49
Email: poststelle@lda.brandenburg.de.
If you have questions or requests regarding data protection, you can contact us at any time.
Your contact is: datenschutz@hpi.de
Your right to object to data processing
Insofar as the processing of your personal data is based on Art. 6 para. 1 subpara. 1 letter e or f GDPR, you have the right to object to processing in accordance with Art. 21 GDPR. If your objection is made for reasons arising from your particular situation, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or for the establishment, exercise of defence against legal claims. If your opposition is directed against direct marketing, including profiling, insofar as it is connected with such direct mail, we will no longer process your personal data for these purposes.